HazNode® · Contractor management
Prequalification, insurances, licences and method statements held against their expiry dates, with one approved-contractor record shared across your sites. A companion product to HazNode® Safety, subscribed to separately.
What it does
Contractor compliance fails quietly. Nothing goes wrong on the day a certificate of currency lapses — it goes wrong months later, when someone asks whether it was valid at the time.
Before they win the work
Send a prequalification questionnaire, collect the documents, review and approve — with the whole exchange kept against the contractor rather than in one person’s inbox. Approval status is visible to whoever is about to engage them.
What you get
Questionnaires tailored to the risk of the work
Documents collected and version-controlled
Review, approval and conditional approval
Status visible before engagement, not after
Insurances, licences, SWMS
Every document is held with its expiry date. The contractor and your team are both warned before it lapses, and an expired critical document flags the contractor rather than silently doing nothing.
What you get
Public liability and workers compensation currency
Trade licences, tickets and competencies
Method statements and safe work procedures
Automatic reminders before expiry, flags after
Not four separate spreadsheets
A contractor is prequalified once and their status is visible wherever they work, instead of each site keeping its own partial picture and none of them agreeing.
What you get
One contractor record, shared across sites
Approval status visible before engagement
History retained as documents are replaced
No re-prequalifying the same firm four times
Sound Familiar?
Certificates of currency arrive by email and live in a folder nobody audits.
You find out an insurance expired eight months ago while preparing for an audit.
Two people hold different spreadsheets of approved contractors.
A contractor works across four of your sites and each one prequalified them separately.
Nobody is sure which version of a method statement is the current one.
What changes
Contractor management is an evidence problem. The question is never "did we mean to check" — it is "can you show that it was current at the time".
Documents are held against dates rather than memory, so a lapse is caught before the work happens rather than during an audit.
Approval is visible before mobilisation, so the conversation happens in the office instead of at the gate.
A contractor is prequalified once and their status is visible everywhere, instead of four sites each keeping a partial picture.
Common questions
Send a questionnaire tailored to the risk of the work, collect the documents, then review and approve, or approve with conditions. The exchange is kept against the contractor, and their status is visible before anyone engages them.
Yes. Every document is held with its expiry date. The contractor and your team are warned before it lapses, and an expired critical document flags the contractor.
Once. A contractor has one record shared across every site, with history retained as documents are replaced.
We will show you what it looks like once prequalification and document expiries sit on one record instead of across an inbox and three spreadsheets.
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